Russellville Deed Records Lookup

Russellville deed records are filed with Pope County, and because Russellville is the county seat, the Pope County Circuit Clerk's office is located right in the city at 100 West Main Street. Deed records, mortgage documents, liens, and other real property instruments for all Russellville properties are recorded, indexed, and maintained at this office. This page covers how to search those records, what you will find in the Pope County system, how to request copies, and what fees and requirements apply.

Pope County Circuit Clerk in Russellville

Russellville is the county seat of Pope County, which means the recording office is in the city itself rather than a separate town. The Pope County Circuit Clerk, Rachel L. Oertling, runs the recording office at 100 West Main Street, Russellville, AR 72801. The main phone for the circuit clerk's office is (479) 968-7499. This is the same address as the Pope County Recorder of Deeds. The fax number is 479-968-4571.

The circuit clerk acts as the ex-officio county recorder under Arkansas law. This means all real property instruments for Russellville and all other Pope County communities must be filed at this address. The office records deeds, mortgages, liens, plats, powers of attorney related to real estate, and other land documents. Staff can assist with searches but are not licensed to perform official title searches on your behalf. For a formal title opinion, work with a title company or real estate attorney.

The Pope County Clerk, Pam Ennis, is also based at 100 West Main Street. The assessor's office is at the same address. Having multiple offices at the same location makes it convenient for Russellville residents who need to handle several property-related tasks in a single visit. Call ahead at (479) 968-7499 to confirm office hours before you travel.

Deed Records Available for Russellville Properties

Pope County holds deed records for Russellville going back to 1828 in historical form. Index records for deeds exist from 1830 to 1931, and historical deed records are available through FamilySearch from 1828 to 1887. For modern online access, the Pope County service portal at mobile.countyservice.net allows online access to real estate, deed, and lien records in the county system.

Pope County also uses the ActDataScout platform for property records. You can access the Russellville area search through actdatascout.com/State/AR/Pope, which allows searches by property owner name, address, and parcel ID. This covers current records and is the main tool for real estate professionals doing property research in Russellville and the surrounding Pope County area.

Document types found in the Pope County recording system include warranty deeds, quitclaim deeds, deeds of trust, mortgage releases, judgment liens, mechanic's liens, plats, easements, and tax-related property instruments. Original Land Entry Records for Pope County go back to 1836. For very old records, there are also three volumes of plat books on file at the county.

How to Search Russellville Deed Records

The most direct online tool for Russellville deed and property records is the CountyService portal at mobile.countyservice.net/Home/County/133. This system offers online assessment, property record viewing, and deed searches specific to Pope County. It is a straightforward way to look up records without visiting the courthouse on Main Street.

For property assessment data, the Pope County Assessor is also at 100 West Main Street and maintains assessment records for all Russellville parcels. Assessment data is useful when you are trying to establish the current taxable value or ownership status of a property before pulling deed copies. The ActDataScout platform also serves Pope County and is used by many title professionals for its search flexibility and multi-county access.

The screenshot below shows the ActDataScout platform for Pope County, one of the main tools for searching Russellville deed and property records online.

Use actdatascout.com to search Pope County real estate records including Russellville deeds, mortgages, and liens. The platform offers name, address, and parcel ID search options.

Recording Fees and Transfer Tax

Recording fees in Pope County match the statewide Arkansas standard. The fee is $15.00 for the first page of any deed, mortgage, lien, or other instrument. Each additional page costs $5.00. This applies whether you file in person, by mail, or through e-recording. There is no discount for simple one-page documents and no bulk rate for multiple recordings submitted at once.

When you transfer property in Russellville, the Arkansas Real Property Transfer Tax applies to sales over $100. The rate is $3.30 per $1,000 of actual consideration. For a $175,000 Russellville home sale, the transfer tax comes to $577.50. Documentary stamps must be purchased at an Arkansas State Revenue Office and attached to the deed before it is submitted for recording.

Copies of recorded documents cost $0.25 per page. Certified copies have an additional fee on top of the copy rate. Call (479) 968-7499 to confirm the current fee schedule for certified copies before you request them. For mail requests, include a check made payable to the Pope County Circuit Clerk and a self-addressed stamped envelope for the return of your copies.

Note: Arkansas Act 752 requires individuals (not attorneys, brokers, or institution representatives) filing deeds to present valid photo ID at the time of filing. This requirement became effective August 5, 2025, statewide, including Pope County.

E-Recording in Pope County

Pope County offers same-day electronic deed recording through Tradition Lien Service, making it possible to record Russellville real estate documents without visiting the courthouse. E-recording is widely used by title companies, mortgage lenders, and law firms for its speed and convenience. Documents are submitted as PDFs through the vendor's platform, fees are paid electronically, and the stamped recorded document is returned digitally.

In addition to Tradition Lien Service, the county works with other approved e-recording vendors used across Arkansas. If your title company or closing attorney handles Russellville closings regularly, they likely already have an account with one of these vendors. For individual property owners, your attorney or title company arranges e-recording as part of the closing process. You do not need to set up a vendor account yourself.

The screenshot below shows the CountyService portal for Pope County, where online deed and property record searches for Russellville properties are available through the official county system.

Access Pope County deed records and property information at mobile.countyservice.net/Home/County/133 to search Russellville real estate instruments through the official county portal.

Document Requirements for Russellville Filings

Documents submitted for recording at the Pope County Circuit Clerk must be on 8.5" x 11" paper. The top right corner of the first page needs a clear 2.5-inch margin for the recording stamp. Side margins should be at least 0.5 inches. The last page must have a 2.5-inch bottom margin at the bottom. Using legal-size paper (8.5" x 14") may trigger a non-compliance surcharge in addition to the standard fee.

All signatures must be original. No photocopied or faxed documents are accepted. The deed must include a legal description of the Russellville property, the grantee's mailing address for tax billing, and a "prepared by" statement identifying who drafted the document. Notarization or acknowledgment is required before recording. A deed that lacks any of these elements will be rejected at the counter and returned for correction.

Documents with exhibits should have 1.5-inch margins on all four sides of the exhibit pages. If your deed references an attached legal description or survey, make sure the attachment meets the margin requirements before submitting the full package to the recorder's office.

Russellville City Clerk and Related Services

Russellville City Hall is at 203 South Commerce Avenue, Russellville, AR 72801. The City Clerk and Treasurer is Gina Skelton. The main city phone is 479-968-2098. The city fax is 479-968-4327. City Hall manages municipal records that are separate from property deed records. These include city ordinances, meeting minutes, business permits, code enforcement files, and zoning records.

Russellville has a Planning and Development department that handles property development permits, inspections, and zoning decisions. If you need to research permit history or zoning status for a Russellville address, city hall is where those files are kept. The Code Enforcement office handles zoning violations and property maintenance issues. Neither of those departments records or maintains property deeds, which remain at the Pope County Circuit Clerk office down the street.

The city website is russellvillearkansas.org. Contact information for each city department, including the city attorney's office at 479-967-3186, is available on the site. If you are researching a Russellville property that has code enforcement or permit history attached to it, those files can be requested directly from the relevant city department.

The screenshot below shows the Russellville city homepage, which is the starting point for city-level records and services distinct from the deed recording system at Pope County.

Visit russellvillearkansas.org for city-managed records, permits, and municipal services. For deed records, mortgages, and liens on Russellville properties, the Pope County Circuit Clerk at 100 West Main Street is the recording authority.

Historical Deed Records in Pope County

Pope County has an unusually deep historical record base for a mid-size Arkansas county. Deed records in the county system go back to 1828, and the index to deeds covers the period from 1830 to 1931. Original Land Entry Records are available from 1836 to 1861. Three volumes of historical plat books are also on file at the county. These records are invaluable for genealogical research and historical chain-of-title work on Russellville properties that have been in the same family or area for generations.

For historical records that predate the online system, visit the Pope County Circuit Clerk in person at 100 West Main Street during regular business hours. FamilySearch also has digitized some Pope County deed records from the 1800s that you can access without visiting Russellville. For any pre-1994 records not yet available online, the courthouse remains the primary access point.

Nearby Cities with Deed Record Pages

Russellville is in the Arkansas River Valley region of the state. Nearby cities that have deed record pages on this site include communities both in Pope County and in adjacent counties.

• Conway - Faulkner County, east of Russellville along I-40
• Fort Smith - Sebastian County, west of Russellville along I-40
• Van Buren - Crawford County, west of Fort Smith
• Little Rock - Pulaski County, east of Russellville
• Cabot - Lonoke County, east of Little Rock