Access Grant County Deed Records
Grant County deed records are kept by the Circuit and County Clerk in Sheridan, who serves as the ex-officio recorder for all real property instruments in the county. The office records deeds, mortgages, liens, and other property documents for Grant County. Free online access is available through ARCountyData.com, and electronic recording has been available since June 2018.
Grant County Deed Records Overview
Searching Grant County Deed Records
Grant County operates a combined Circuit and County Clerk office under the direction of Geral Harrison. The office is located at 101 W. Center, Sheridan, AR 72150 and can be reached at (870) 942-2551. The clerk serves as both the clerk of the Circuit and Juvenile Courts and as the ex-officio recorder of Grant County. As recorder, the office handles deed recording, mortgage filing, lien recording, and all other instruments that affect real property title within the county. It also serves as secretary to the Quorum Court and Equalization Board, acts as official Voter Registrar, and handles various financial management duties.
ARCountyData.com provides free online access to Grant County property records. This search is sponsored by the Circuit Clerk, meaning the county has actively enabled this portal as a public access tool. You can search by owner name, parcel number, or address. The ARCountyData search is a good starting point for most Grant County deed and ownership research before going to the courthouse for copies.
For in-person research, visit the Sheridan courthouse during business hours. Bring the grantor or grantee name, a parcel number, or a book and page reference to help staff locate the records efficiently. Plain copies of recorded instruments typically cost $0.50 per page, and certified copies are $5.00. Mail requests are accepted with payment and a self-addressed stamped envelope.
The ARCountyData portal for Grant County, sponsored by the Circuit Clerk, is shown below as the primary free online search tool for Sheridan area property records.
The ARCountyData Grant County portal is free and provides property ownership data and parcel information for Grant County, sponsored by the Circuit/County Clerk in Sheridan.
E-Recording in Grant County
Grant County fully implemented electronic recording in June 2018. This makes it possible for title companies, attorneys, and lenders to file deed instruments without traveling to the Sheridan courthouse. E-recording works through the internet: the submitter uploads the document, the clerk reviews and accepts it, and the instrument is recorded of record the same day during business hours.
Grant County uses Simplifile as its e-recording vendor. To get started, contact Simplifile at (800) 460-5657 or visit Simplifile.com. Setting up an account involves signing an e-recording agreement (Memorandum of Understanding) between your organization and the Grant County Circuit Clerk, establishing an ACH payment process, running a test submission, and then beginning to submit documents. The county has made the process straightforward for regular filers like title companies that close multiple transactions per week.
Electronic recording does not change what the deed must contain. The document still needs proper formatting, correct margins, the preparer's information, a valid notarization or two-witness execution, and payment of the recording fee plus the Real Property Transfer Tax. Under Arkansas Code § 14-2-301 et seq., a document accepted electronically during business hours is treated the same as a paper original filed in person.
Note: If you are not a regular e-filer and want to use e-recording for a one-time transaction in Grant County, call the Simplifile setup line at (800) 460-5657 first. The MOU and ACH setup can take a few days, so plan ahead if your closing timeline is tight.
Recording Fees and Document Requirements
Grant County follows the statewide Arkansas fee schedule under Arkansas Code § 21-6-306. The standard recording fee is $15.00 for the first page and $5.00 for each additional page. This applies to deeds, mortgages, deeds of trust, releases, powers of attorney, plats, and most other instruments. A two-sided page counts as two pages. The Real Property Transfer Tax is $3.30 per $1,000 of consideration on transactions over $100. The Circuit Clerk collects this tax at the time of recording. Standard exemptions apply, including spousal transfers, family gifts, trust transfers, and divorce-related conveyances.
Document formatting requirements under Arkansas Code § 14-15-403 apply to all Grant County deed filings. Paper must be 8.5 by 11 inches. The first page needs a 2.5-inch blank margin at the top right for the recorder's stamp. Side and bottom margins must be at least half an inch. The last page must have a 2.5-inch clear area at the bottom. The first page must show the document title, grantor name, grantee name, and the preparer's name and address. Grantee mailing address for tax statement delivery is required under Arkansas Code § 26-26-709.
Deeds must be notarized or executed before two disinterested witnesses under Arkansas Code § 18-12-104. When a homestead is being conveyed, both spouses must sign. The Act 752 photo ID requirement applies at the Grant County courthouse starting August 5, 2025. Licensed attorneys, real estate brokers, bank representatives, and government employees in official roles are exempt.
Grant County Deed History and Fire Loss
Grant County was formed on February 4, 1869, from parts of Saline, Hot Spring, and Jefferson counties. It was named for General Ulysses S. Grant. One important fact for title researchers: all county records from the county's formation in 1869 through March 14, 1877 were destroyed by fire. Records since March 14, 1877, are complete and kept in fireproof vaults. If your title search involves property that may have changed hands before 1877, you will need to look at the parent counties, Saline, Hot Spring, or Jefferson, for any deed records from that period.
After 1877 the county records are intact and available at the Sheridan courthouse. FamilySearch.org may have digitized some Grant County deed books from the late 1800s. Checking that collection, along with Arkansas Digital Archives and the county courthouse index, gives you the most complete picture of title history for a Grant County parcel. For survey and legal description questions on older parcels, the Arkansas State Land Surveyor's Office plat records can help verify the original parcel boundaries.
State Resources for Grant County Research
The Arkansas Commissioner of State Lands manages tax-delinquent properties in Grant County. Any property with unpaid real estate taxes can be certified to the COSL and eventually sold at public auction. Buyers at these auctions receive limited warranty deeds. The COSL auction site lets you search past and upcoming Grant County tax sales and review parcel maps. Checking COSL status is a standard part of any thorough title search in Grant County.
The Arkansas Judiciary Case Search covers Grant County circuit court cases, including judgment liens and foreclosures that affect real property title. Cross-referencing this free tool with the deed index gives a more complete view of any title concerns on a Sheridan or Grant County parcel. The Arkansas Secretary of State handles entity verification for businesses appearing in Grant County deed transactions. Free corporation searches confirm entity standing and legal name at the time of a transfer.